Transforming bid writing with mytender.io
Industry
Waste management & Energy
Teams
Business Development
Company Size
15,300 employees
Products Used
Team Solution
2-3 weeks
Time saved per bid
25%
Team capacity freed up
75%
AI accuracy ready to use
Industry
Waste management & Energy
Teams
Business Development
Company Size
15,300 employees
Products Used
Team Solution
“mytender.io has completely transformed how we approach bid writing. What impressed me most wasn't just the time savings - though cutting 75% off our tender prep time is huge - it was how the quality actually improved. The AI understands procurement language and requirements in a way that feels like having an expert bid writer on the team. Our responses are now more comprehensive, better structured, and we can actually tailor each bid properly instead of rushing.”
Mark Piggot, Business Development Director at Paprec UK
Meet Paprec UK
Paprec UK is a leading player in the waste management and energy sector, operating as part of the international Paprec Group with 15,300 employees globally. As a new entrant to the UK market, Paprec UK brings decades of expertise in waste management, recycling, and energy recovery to British businesses and communities.
The company specialises in providing comprehensive waste management solutions, from collection and recycling to energy recovery and circular economy initiatives. With a commitment to sustainability and innovation, Paprec UK works with both public and private sector clients to deliver environmentally responsible waste management services that drive efficiency and reduce environmental impact.
Mark Piggot
Business Development Director at Paprec UK
The Challenge
Paprec UK faced the challenge of having a small bid team relative to competitors in a sector that notoriously suffers from highly complex tender submissions. As a new entrant, the team lacked the resources to be competitive without bringing in a large skilled bid team—a significant investment for a new market entrant.
Starting up independently meant it was a challenge to bid and set the groundwork. The primary difficulty was translating, digesting, and using an established bid library from other sectors to underpin growth without starting from scratch. The team was spending 60+ days per bid, with limited capacity to handle multiple opportunities simultaneously.
Objectives
Compete with limited resources
Level the playing field against larger competitors with small bid team
Accelerate market entry
Translate and adapt existing bid library from other sectors to UK market
Improve bid quality and efficiency
Reduce drafting time while enhancing response quality and strategic focus
Approach
Uploaded best previous tender responses to build content library
Automated requirement extraction from tender documents
AI-generated initial drafts using library content as context
Paprec UK started using mytender.io in September 2025, beginning by uploading their best previous tender responses to build a comprehensive content library. This foundation allowed them to leverage their existing expertise while adapting it to the UK market context.
When new opportunities arise, the team uploads tender documents and lets mytender.io automatically extract all requirements—a process that alone saves hours of manual work. The AI then generates initial drafts for each section, using the library content as context. The team reviews and refines these drafts, adding company-specific details and recent case studies.
What used to take three full days now takes about 2 hours, and the quality has actually improved because the team has more time to focus on strategy and tailoring rather than basic writing. The platform's ability to pull information from multiple languages and projects presents a unified version of the company, while the ability to reference contract clauses and associated documents demonstrates a greater understanding of projects and relevance.
The results speak for themselves: Paprec UK now saves 2-3 weeks per bid, has freed up 25% of project time, and achieves 75% AI accuracy—meaning most generated content is ready to use with minimal refinement. The system allows the team to perform multiple bids simultaneously, which wouldn't otherwise be achievable with their current resources. The ROI was evident within month 1, as without mytender.io, they wouldn't have been able to deliver the projects they're now winning.
Mark's Advice: "Seriously consider working with MyTender.io... I would recommend anyone in a bidding environment to use the system for improve efficiency, reduce time drafting and continuously improve the quality of what you are producing."
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