Tender Writing Checklist: 73 Points Every Winning Bid Must Cover

This comprehensive checklist is the exact framework MyTender's AI uses to ensure every tender achieves 100% compliance and maximum scoring potential. Save this resource and use it for every bid to dramatically improve your success rate.

Complete tender writing checklist visualization

How to Use This Checklist

✅ Check off each item as you complete it
🔄 Review multiple times throughout the process
📌 Customize based on specific tender requirements
🎯 Use MyTender's AI to automate the entire checklist

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Pre-Tender Preparation (10 Points)

Pre-tender preparation workflow diagram

□ 1. Tender Opportunity Assessment

Confirm alignment with company capabilities
Verify you meet all mandatory criteria
Calculate resource requirements
Assess win probability

□ 2. Tender Document Download

Download all tender documents
Check for amendments/updates
Verify version numbers
Create backup copies

□ 3. Initial Review Completed

Read all documents thoroughly
Highlight key requirements
Note evaluation criteria
Identify submission deadline

□ 4. Clarification Questions Prepared

List all ambiguous points
Prepare specific questions
Submit before deadline
Track responses received

□ 5. Bid/No-Bid Decision Made

Complete assessment matrix
Get management approval
Allocate resources
Assign bid manager

□ 6. Tender Timeline Created

Work backwards from deadline
Include all milestones
Add buffer time
Share with team

□ 7. Team Assembled

Assign section owners
Clarify responsibilities
Schedule kick-off meeting
Set communication protocols

□ 8. Compliance Matrix Started

List all requirements
Map to tender sections
Assign page limits
Track mandatory items

□ 9. Win Themes Identified

Define 3-5 key messages
Align with buyer needs
Differentiate from competitors
Thread throughout response

□ 10. Resource Library Prepared

Gather case studies
Collect certifications
Update CVs
Prepare references

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Understanding Requirements (8 Points)

Requirements analysis and mapping process

□ 11. Scope Fully Understood

Services required clear
Deliverables defined
Performance metrics noted
Contract duration confirmed

□ 12. Technical Requirements Mapped

All specifications listed
Standards identified
Integration needs noted
Performance criteria clear

□ 13. Commercial Requirements Clear

Pricing structure understood
Payment terms noted
Penalty clauses reviewed
Insurance requirements confirmed

□ 14. Evaluation Criteria Analyzed

Scoring methodology clear
Weightings identified
Pass/fail elements noted
Subjective criteria understood

□ 15. Submission Requirements Confirmed

Format requirements (PDF, Word, etc.)
File size limitations
Naming conventions
Portal access tested

□ 16. Legal Requirements Reviewed

Terms and conditions read
Liability caps noted
IP ownership clear
Dispute resolution understood

□ 17. Quality Requirements Documented

Quality standards required
Certification needs
Audit requirements
KPIs defined

□ 18. Timeline Requirements Validated

Start date confirmed
Milestones identified
Critical paths noted
Flexibility assessed

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Content Development (15 Points)

Content development stages and quality checks

□ 19. Executive Summary Compelling

Captures attention immediately
Summarizes key benefits
Shows understanding
Includes win themes

□ 20. Solution Clearly Described

Addresses all requirements
Shows innovation
Demonstrates feasibility
Highlights benefits

□ 21. Methodology Detailed

Step-by-step approach
Proven processes shown
Risk mitigation included
Quality measures defined

□ 22. Team Structure Presented

Organization chart included
Key personnel highlighted
Roles clearly defined
Backup arrangements shown

□ 23. Experience Demonstrated

Relevant case studies included
Quantified results shown
Client testimonials added
Lessons learned highlighted

□ 24. Technical Approach Sound

Meets all specifications
Shows technical expertise
Includes diagrams/visuals
Addresses integration

□ 25. Commercial Proposal Competitive

Pricing clearly presented
Value for money shown
Options provided
Assumptions stated

□ 26. Implementation Plan Realistic

Detailed project plan
Resource allocation shown
Dependencies identified
Contingencies included

□ 27. Risk Management Comprehensive

All risks identified
Mitigation strategies clear
Ownership assigned
Monitoring approach defined

□ 28. Quality Assurance Robust

QA processes detailed
Standards referenced
Continuous improvement shown
Metrics defined

□ 29. Added Value Highlighted

Additional benefits clear
Innovation demonstrated
Cost savings identified
Partnership approach shown

Community benefits shown
Environmental approach clear
Diversity commitments made
Local content emphasized

□ 31. Transition Plan Included

Smooth handover assured
Minimal disruption promised
Knowledge transfer planned
Exit strategy defined

□ 32. Performance Management Clear

KPIs aligned with requirements
Reporting framework shown
Review processes defined
Improvement approach stated

□ 33. References Relevant

Similar projects referenced
Contact details provided
Permission obtained
Outcomes highlighted

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Compliance Checks (12 Points)

Compliance verification matrix dashboard

□ 34. All Questions Answered

Every requirement addressed
No sections missed
Cross-references correct
Appendices complete

□ 35. Page Limits Respected

All sections within limits
Font size compliant
Margins correct
Excluded content noted

□ 36. Mandatory Items Included

All certificates attached
Insurances valid
Financial info provided
Declarations signed

□ 37. Pricing Complete

All items priced
Totals calculated correctly
VAT clearly shown
Currency confirmed

□ 38. Forms Completed

All forms filled
Signatures obtained
Dates correct
Company info accurate

□ 39. Evidence Provided

Claims substantiated
Proof attached
References verifiable
Data accurate

□ 40. Legal Compliance Confirmed

Terms accepted/noted
Deviations declared
Conflicts identified
Legal review complete

□ 41. Technical Compliance Verified

All specs addressed
Standards confirmed
Deviations explained
Alternatives proposed

□ 42. Formatting Requirements Met

Document structure correct
Numbering consistent
Headers/footers compliant
File formats correct

□ 43. Cross-References Checked

All references accurate
Links working
Page numbers correct
Appendix references valid

□ 44. Version Control Confirmed

Latest versions used
Track changes removed
Comments deleted
Final version clean

□ 45. Accessibility Compliant

Document readable
Alt text included
Color contrast adequate
Font size appropriate

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Quality Assurance (10 Points)

Quality assurance review process

□ 46. Content Quality High

Clear and concise
Jargon minimized
Benefits focused
Buyer language used

□ 47. Consistency Maintained

Terminology consistent
Formatting uniform
Messages aligned
Data matching

□ 48. Grammar and Spelling Perfect

Spell check completed
Grammar reviewed
Punctuation correct
Professional tone

□ 49. Visuals Effective

Charts clear
Diagrams labeled
Images quality high
Captions included

□ 50. Win Themes Present

Throughout document
In key sections
Consistently messaged
Clearly differentiated

□ 51. Evaluation Criteria Addressed

Each criterion covered
Evidence provided
Scoring optimized
Strengths emphasized

□ 52. Competitive Positioning Strong

Differentiators clear
Advantages highlighted
Weaknesses addressed
Value demonstrated

□ 53. Risk Areas Addressed

Concerns anticipated
Solutions provided
Confidence built
Mitigation shown

□ 54. Customer Focus Clear

Benefits emphasized
Outcomes focused
Partnership approach
Understanding demonstrated

□ 55. Call to Action Included

Next steps clear
Contact info provided
Enthusiasm shown
Commitment demonstrated

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Final Review (8 Points)

Final review and approval workflow

□ 56. Senior Review Completed

Management sign-off
Technical approval
Commercial approval
Legal clearance

□ 57. Red Team Review Done

External perspective
Weaknesses identified
Improvements made
Scoring validated

□ 58. Proofreading Completed

Fresh eyes review
Read aloud check
Final spell check
Format review

□ 59. Compliance Double-Checked

Matrix updated
Requirements confirmed
Evidence verified
Mandatory items present

□ 60. Pricing Validated

Calculations checked
Rates confirmed
Totals verified
Assumptions clear

□ 61. Document Assembly Correct

Order confirmed
Pagination continuous
TOC updated
Appendices attached

□ 62. Print Quality Checked

Test print done
Colors correct
Readability confirmed
Binding appropriate

□ 63. Electronic Version Ready

Files combined correctly
Size within limits
Security settings correct
Naming convention followed

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Submission Process (10 Points)

Tender submission process steps

□ 64. Submission Plan Created

Deadline confirmed
Time zone verified
Buffer time included
Backup plan ready

□ 65. Portal Access Confirmed

Login credentials work
Upload tested
File limits checked
Support contact known

□ 66. Files Prepared

Correct formats
Within size limits
Named correctly
Virus scanned

□ 67. Submission Checklist Ready

All documents listed
Order confirmed
Versions final
Copies made

□ 68. Team Briefed

Responsibilities clear
Timeline confirmed
Contact info shared
Contingencies planned

□ 69. Test Submission Done

Process understood
Time required known
Issues identified
Solutions ready

□ 70. Final Approval Obtained

Sign-offs complete
Authority confirmed
Changes locked
Team aligned

□ 71. Submission Completed

All files uploaded
Receipt obtained
Confirmation saved
Team notified

□ 72. Post-Submission Tasks

Confirmation filed
Team thanked
Lessons captured
Files archived

□ 73. Presentation Prepared

If required
Team selected
Materials ready
Key messages aligned

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The MyTender Advantage

MyTender automation dashboard showing checklist completion

This comprehensive 73-point checklist typically takes 40-80 hours to complete manually. MyTender's AI automates this entire process, ensuring:

✅ 100% Compliance

Every single checkpoint is automatically verified and completed by our AI, eliminating human error and ensuring nothing is missed.

⚡ 90% Time Savings

What takes days manually is completed in hours, freeing your team to focus on strategy and relationship building.

🎯 45% Higher Win Rates

By following this checklist perfectly every time, MyTender users consistently achieve industry-leading win rates.

🔄 Continuous Improvement

Our AI learns from every tender, automatically updating and improving the checklist based on winning patterns.

Download This Checklist

Want a PDF version of this checklist? MyTender users can download customizable versions tailored to their industry and tender types.

Transform Your Tender Success

Don't manually work through this checklist for every tender. Let MyTender's AI handle it automatically while you focus on winning strategies.

Ready to automate your tender success? Book a demo with MyTender and see how our AI completes this entire checklist in minutes, not days.

Remember: In tender writing, consistency and completeness win contracts. This checklist ensures both, every time.