Replacement Contract Management, Billing and Invoicing System

Kent County Council trading as Procurement Services

Key dates and value

Status: Open
Submission deadline: 6 Oct 2026
Published: 22 Sept 2026
Estimated value: £600k
Contract start: 1 Feb 2027
Contract end: 31 Jan 2035
Location: West Malling, South East England
Notice type: UK4
Buyer type: Local Authority

Overview

The scope of this system includes the full replacement of the current ERP system with a cloud-based solution for use by the Procurement Services Digital and Invoicing and Billing teams. A single integrated solution is preferred, although alternative approaches will be considered where they demonstrate clear value and meet all requirements. The replacement solution must include: •Cloud based SaaS solution hosted in the UK •Single Sign On using the corporate identity provider •Multi Factor Authentication •Role based access control •API functionality for system integration •Quotation creation and product configuration •Contract creation and management •Contract-driven billing •Invoice processing •Invoice validation and exception handling •Credit notes, reversals, and rebilling •Consolidated and advance billing •Reporting, audit, and data export Payments are out of scope and will continue to be performed by a separate system.

CPV codes

48400000 Business transaction and personal business software package
48442000 Financial systems software package
48444100 Billing system
48451000 Enterprise resource planning software package
48781000 System management software package
72212781 System management software development services
72227000 Software integration consultancy services
72263000 Software implementation services
72268000 Software supply services

About the buyer

Kent County Council trading as Procurement Services has published 13 tender notices since 7 Oct 2023, with a combined advertised value of £2.7bn. 2 of them are currently open.

How to apply

Tender documents and submissions are handled on the official portal (Find a Tender). Register there to download the documents and submit your response before the deadline.

View the original notice on Find a Tender

Draft your response with mytender.io

Upload the tender documents and mytender.io drafts compliant answers from your own past bids, case studies and policies, so your team spends its time improving the bid rather than starting from a blank page.

Similar live tenders

Cloud Backup & Cyber Recovery Solution

Open

Tonbridge & Malling Borough Council (TMBC) is seeking to procure a cloud‐based enterprise backup and cyber recovery solution to protect its critical Azure, identity, application, database workloads and small Hyper-V Data Centre. The solution must provide comprehensive data...

Buyer: Tonbridge and Malling Borough Council
Location: West Malling
Deadline: Closes 7 Oct 2026
Value: £192k

Brighton Centre Ticketing system 2027

Open

Brighton & Hove City Council is seeking to appoint a concessionaire to provide a fully managed hosted ticketing solution for the Brighton Centre, one of the South East's largest entertainment and conference venues. The contract includes the provision, implementation and ongoing...

Buyer: Brighton and Hove City Council
Location: Hove
Deadline: Closes 12 Oct 2026
Value: £73.5m

Learning Management System and Associated Services

Open

Invitation RFQ Description: Fairhive Homes Limited is seeking to appoint a suitably qualified and experienced supplier to provide, implement, configure, support, maintain and continuously improve a Learning Management System (LMS). The LMS will support Fairhive's requirements...

Buyer: FAIRHIVE HOMES LIMITED
Location: Aylesbury
Deadline: Closes 15 Oct 2026
Value: £125k

Provision of an Asset Management Solution - Competitive Flexible Procedure

Open

To provide an Asset Management Solution for the Authority’s Property Services department that is fit for purpose and which contributes towards the Authority’s objective of creating opportunity for more efficient and effective working and to reduce duplication. Management of the...

Buyer: Isle of Wight Council
Location: Newport
Deadline: Closes 27 Oct 2026
Value: £201k

Commercial Asset Management System

Open

This contract is for an asset & property management and property services system (AMPS)

Buyer: Oxford City Council
Location: Oxford
Deadline: Closes 5 Nov 2026
Value: £1.8m

Bus Shelters, RTPI and Associated Services Y26014

Open

Procurement Services are looking to renew its current framework for Bus Shelters, RTPI and Associated Services. We anticipate this contract will be available for local authorities and any other public sector establishment in the UK. The main purpose of this framework is to...

Buyer: Kent County Council (t/a Procurement Services)
Location: Maidstone
Deadline: Closes 6 Nov 2026
Value: £960m

Source: Find a Tender. Contains public sector information licensed under the Open Government Licence v3.0. Details may change; always check the original notice before bidding.

Overview

CPV codes