The Authority is seeking to procure a Registration Services Booking and Management System to support the end-to-end administration of registration appointments, ceremonies, customer self-service, payments, reporting and associated service management activities
Buyer
Herefordshire Council
Location
Hereford
Deadline
Closes 13 Nov 2026
Value
£200k
Key dates and value
Status
Closed
Submission deadline
15 Sept 2026
Published
25 Aug 2026
Estimated value
£120k
Contract start
19 Oct 2026
Contract end
31 Mar 2027
Location
Birmingham, West Midlands
Notice type
UK4
Overview
BACKGROUND
VisitEngland (VE) is responsible for growing the value of England's visitor economy, working with and through a national network of Local Visitor Economy Partnerships (LVEPs). To direct product development, investment and campaign activity effectively, VE requires a complete, consistent and current view of England's tourism product and experience, segmented against priority market segments and viewable at LVEP region level.
VE does not currently hold this view in a single, structured and maintainable form. A manual audit at national scale would be slow, inconsistent and quickly out of date, and would not provide LVEPs with usable, region-level insight on where their product can be improved.
VE therefore wishes to appoint a Supplier, or Suppliers, with strong and demonstrable artificial intelligence (AI) expertise to deliver an AI-enabled product and experience audit, a national AI-based analytical tool that turns the audited inventory into actionable outputs filterable by LVEP region, and training that builds the capability of the LVEP network to use these outputs.
VE has carried out, or commissioned, initial audit work and will make this available to the appointed Supplier where possible. VE will also request product listings from LVEPs and will provide a data schema that the audit output is required to follow. The intention is that the Supplier builds on and enhances this existing work, minimising duplication and giving the AI a sound starting basis.
OVERVIEW OF REQUIREMENT AND LOT STRUCTURE
The requirement is divided into two lots:
• Lot 1: Product and Experience Audit and Tools.
• Lot 2: Training and Knowledge Transfer.
Tenderers may bid for Lot 1, Lot 2 or both lots. A single Supplier may be awarded one or both lots, and the lots may also be awarded to separate Suppliers. Each lot will be evaluated separately.
Note on AI: VE requires demonstrable AI expertise but does not mandate a specific AI model, platform or vendor. Tenderers are free to propose the technology stack that best meets the requirement, subject to the intellectual property, data protection, security and accessibility requirements set out below.
Free bid checklist
Bid checklist for software tenders
What to check before you submit a response to a tender like this one.
1Read the specification and every tender document, including clarification answers the buyer has published.
2Check the selection criteria and any pass or fail questions before you start writing.
3Note the evaluation criteria and weightings, and plan the length of each answer around them.
Get the other 10 items, free
CPV codes
48100000 Industry specific software package
80500000 Training services
About the buyer
British Tourist Authority t/a VisitBritain/VisitEngland has published 15 tender notices since 27 Oct 2023, with a combined advertised value of £240k.
How to apply
Tender documents and submissions are handled on the official portal (Find a Tender). Register there to download the documents and submit your response before the deadline.
Upload the tender documents and mytender.io drafts compliant answers from your own past bids, case studies and policies, so your team spends its time improving the bid rather than starting from a blank page.
Never miss software tenders in West Midlands
Set up free alerts in the mytender.io tender browser.
Source: Find a Tender. Contains public sector information licensed under the Open Government Licence v3.0. Details may change; always check the original notice before bidding.