BF1085 Fuel Monitoring System

Bedfordshire Fire & Rescue Authority

Key dates and value

Status: Open
Submission deadline: 15 Oct 2026
Published: 27 Aug 2026
Estimated value: £50k
Contract start: 8 Feb 2027
Contract end: 7 Feb 2030
Location: Bedford, East of England
Notice type: UK4
Buyer type: Police & Defence

Overview

Bedfordshire Fire and Rescue Authority is inviting suitable qualified organisations to bid for a modern, fit for purpose self-managed cloud-based Fuel Monitoring System. Bedfordshire Fire and Rescue Authority operate six (6) sites with bunkered diesel vehicle fuel stations, three of which contain dual tanks. The sites are located within the county of Bedfordshire: Fire Headquarters Kempston (2 tanks / 1 dispenser), Bedford Fire Station (2 tanks / 2 dispensers), Stopsley Fire Station (1 tank / 1 dispenser), Luton Fire Station (2 tanks / 2 dispensers), Leighton Buzzard Fire Station (1 tank / 1 dispenser) and Dunstable Fire Station (1 tank / 1 dispenser). The objectives are to: • Provide real-time monitoring of six bunkered fuel site and eight fuel dispensers • Enable full auditability of fuel usage • Reduce human error in recording and reporting as a result of manual processes • Provide accessible management information across the organisation • Support automated fuel reordering and monitoring • Enable all BFRS vehicles to access bunkered fuel with appropriate recording mechanisms • Improve overall fleet fuel management, including non-bunkered fuel users The high level requirements include but are not limited to:- • Installation of Electronic Fuel Capacity Gauges and an Electronic Fuel Monitoring System at each fuelling station. • The information gathered at each fuelling station will be cloud based and be accessed from PCs at BFRA Headquarters Workshops for analysis. • The Fuel Monitoring System must provide relevant monitoring information. • The Fuel Monitoring should, where technically possible, be compatible with the existing High/Low level alarms. • The system must record the mileage of the vehicle as well as the vehicle registration, time of refuelling, and quantity of fuel dispensed into the vehicle.

CPV codes

42122180 Fuel pumps
42124211 Parts of fuel pumps
63712600 Vehicle refuelling services

How to apply

Tender documents and submissions are handled on the official portal (Find a Tender). Register there to download the documents and submit your response before the deadline.

View the original notice on Find a Tender

Draft your response with mytender.io

Upload the tender documents and mytender.io drafts compliant answers from your own past bids, case studies and policies, so your team spends its time improving the bid rather than starting from a blank page.

Similar live tenders

St Edmunds College Laundry Consumable Services

Open

SSC Partnership (the Agent) on behalf of St Edmunds College, University of Cambridge are currently out to tender for the provision of Laundry Consumable Services. This procurement is being run under the open procedure, which is a formal bidding procedure, under which the...

Buyer: ST EDMUND'S COLLEGE CAMBRIDGE
Location: Cambridge
Deadline: Closes 14 Oct 2026

North Wooton Pump and Pre-Cast Concrete Units Supply

Open

This procurement covers the design, manufacture, fabrication, providing, supplying and delivery of two pumps and pre-cast concrete units (PCCU) that form the pump sump, support and inlet structure for the new pumping station for the North Wootton pumping station replacement...

Buyer: Kings Lynn Internal Drainage Board
Location: Kings Lynn
Deadline: Closes 20 Oct 2026
Value: £390k

Heating, Electrical, Mechanical and Decarbonisation Framework

Open

The procurement will establish a single combined, multi-supplier Heating, Electrical, Mechanical and Decarbonisation Framework, not divided into lots, for the provision of works and associated services to domestic and non-domestic properties and buildings, including occupied and...

Buyer: EASTERN PROCUREMENT LIMITED
Location: Norwich
Deadline: Closes 21 Oct 2026
Value: £1.1bn

Rental of Commercial Washing Machines and Tumble Dryers

Open

Ipswich Borough Council are currently out to tender for the provision of washing machine and tumble dryer rental services. This opportunity is available in the 'Current Tenders' area of portal. Interested parties are invited to express their interest to gain full access to the...

Buyer: Ipswich Borough Council
Location: Ipswich
Deadline: Closes 22 Oct 2026
Value: £70k

Waste Service Mobile Plant

Open

Essex is a large county with almost 1.5 million residents generating approximately 700,000 tonnes of local authority collected waste per annum. As the statutory Waste Disposal Authority for Essex, Essex County Council (the Authority) is responsible for providing a range of...

Buyer: Essex County Council
Location: Chelmsford
Deadline: Closes 27 Oct 2026
Value: £4.4m

St Edmunds College Mechanical and Electrical Services

Open

SSC Partnership (the Agent) on behalf of St Edmunds College, University of Cambridge are currently out to tender for the provision of Mechanical and Electrical Services. This procurement is being run under the open procedure, which is a formal bidding procedure, under which the...

Buyer: ST EDMUND'S COLLEGE CAMBRIDGE
Location: Cambridge
Deadline: Closes 29 Oct 2026

Source: Find a Tender. Contains public sector information licensed under the Open Government Licence v3.0. Details may change; always check the original notice before bidding.

Overview

Similar live tenders